Your privacy is taken very seriously and Richard Gordon Kelly is responsible for complying with the Data Protection Act 1998. Please read this policy as it contains information about the data he collects and how it is used.
GDPR: General Data Protection Regulation Policy. May 2018.
What information is being collected?
As part of visiting Richard Gordon Kelly as a (Coach), he will need to have a record of your personal details, date of birth, address, telephone numbers, email and relevant medical information relating to your session. Only occasionally, will it be appropriate to have social media account information as well as part of your profile.
A unique reference number will also be allocated to you.
Personal data about your presenting symptoms and treatment provided will also be documented in detail. You have access to this information at all times.
All data will be held in a locked filing cabinet.
No client files are left on surfaces for other persons to read.
All data taken whilst at another cabinet will be transported in a locked bag, out of sight in a boot. No notes are left unattended in a vehicle at any time.
Who is collecting it?
Richard Gordon Kelly is collecting data at the start of your first session. Some information may be requested by email or text message to ensure the smooth running of your treatment. On occasion data from relevant medical notes/letters and scans may also form part of the data collected and held by Richard Kelly.
How is it collected?
Collection of data will happen via pen and paper note-taking, secure email, text messages, occasionally photographs, videos, and letters by mail. No personal data will be collected via social media. It is your responsibility to ensure you do not upload sensitive information on social media /the internet.
Why is it being collected?
Data is collected to record, guide and supervise your progress and be able to communicate effectively with you for the best outcomes. It is also used to compare progress week to week and to highlight changes, red flags, yellow flags, action to be taken and a detailed dialogue of treatment provided.
Data also helps us to carry out relevant audit from time to time.
How will it be used?
Data will be used to communicate appointments, session information, progress, relevant referrals, and relevant consented media.
Who will it be shared with?
Data is rarely used to communicate and be shared outside of the clinical environment. On occasion you may be asked for permission for the information to be shared with another practitioner or medical service for referred treatment:
Full permission will be requested first.
Personal data will be sent by post or email separately to your treatment information and personal allocated reference code will be used to ensure the individual cannot be identified without the 2 pieces of data recording being put together.
Client experiences can be shared with the public with full consent from the client themselves. This will be taken in on a consent form signed by the client prior to sharing.
What will be the effect of this on the individuals concerned?
There should be no data leakage with regards to clients.
No data is shared with 3rd parties without consented permission.
No data is sold to third parties for business reasons.
No data is held on phones unless encrypted with a pin number/fingerprint recognition.
No sensitive/identifiable data is sent by email together in the same posting. Unique reference codes are used.
All computers/laptops and tablets are locked with passcodes and not left unattended. Only individuals with permission to read notes can access this data.
Is the intended use likely to cause individuals to object or complain?
Richard Gordon Kelly takes data protection and privacy seriously and promotes this philosophy to all the industries in relation to protecting client data.
The data mapping in place should never cause a client to object or complain. Any queries and requirements are taken seriously and honored.
Richard Gordon Kelly
Consultant, Coach.
PRIVACY POLICY
This privacy policy sets out how Richard Gordon Kelly uses and protects any information that you provide when you use this website. We respect the privacy of every individual who visits our site or communicates with us.
Richard Gordon Kelly is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website you can be assured it will only be used in accordance with this privacy policy.
Richard Gordon Kelly may change this policy from time to time by updating this page. You should frequently check this page to ensure you are happy with any changes. This policy is effective from the 7th of May 2018 .
WHO IS RESPONSIBLE FOR YOUR DATA
Richard Gordon Kelly (www.richardgordonkelly.com) is the data controller of the data we collect from you. The registered address of Richard Kelly owner of Richard Kelly is Chaussee de Namur 54B, 1457, Nil St Vincent, Belgium, under the company number BE0841720369.
PERSONAL DATA WE COLLECT FROM YOU
Depending on how you use our service and our website, we might collect the following kinds of information about you:
Your first and last name and contact details (email address, phone number, IP address country)
-
When you fill in forms on our website
-
When you use the services of Richard Gordon Kelly
We use this information to understand your need and provide you with a better service, in particular about you, your location and how you use our website and services.
- Internal record keeping
-
When you accept our cookies placed on your device
-
When you click on our banner adverts or social media links
-
When you fill in forms on our website
- To improve our website, products and services
-
When you get in touch with us
-
When you “opt-in” to receiving messages from us relating to new products, special offers or news which we think you may find interesting.
HOW WE USE DATA WE COLLECT FROM YOU
We can only use your personal data if we have a proper reason for doing so or you have given explicit consent we can do so. According to the law, we can only use your data for one or more of these reasons:
-
Richard Gordon Kelly processes your personal data to be able to contact you by telephone if we need to get in touch with you regarding a consultation or an emergency, and/or to be able to contact you by e-mail and if you can not be reached by telephone.
-
Richard Gordon Kelly also uses your contact details provided by you to respond to your inquiries, including making telephone contact and/or email
-
Richard Gordon Kelly can email information to you which Richard Kelly believes may be of interest to you, including our practice newsletter.
HOW LONG WE KEEP YOUR DATA
Richard Gordon Kelly does not store your personal data for longer than needed for business purposes.
HOW WE PROTECT YOUR DATA
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We protect your personal data against unauthorized access, unlawful use, accidental loss, or corruption or destruction to the best of our abilities including virus scanner or encryption. We keep these security measures under review and refer to industry security standards to keep up to date with current best practice.
Richard Kelly takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. The website of Richard Kelly uses a reliable SSL Certificate to ensure that your personal information does not fall into the wrong hands.
If you have the impression that your data is not secure or that there are indications of misuse, or if you would like more information about the security of personal data collected by Richard Kelly, please contact Richard Kelly via email address richardgordonkelly@gmail.com
SHARING YOUR DATA
Richard Gordon Kelly does not sell, trade, or otherwise transfer your data to outside parties.
WE USE GOOGLE ANALYTICS and JETPACK (WORDPRESS)
Richard Gordon Kelly uses Google Analytics and JetTrack (WordPress) to track how users use the website and how effective the Adwords ads from Richard Gordon Kelly on Google search result pages are.
The information thus obtained, including the address of your computer (IP address), is transferred to and stored by Google and WordPress on servers in the United States.
Read Google’s privacy policy for more information https://policies.google.com/privacy.
Read WordPress privacy policy for more information https://en.support.wordpress.com/privacy-policy-changes-faq/
Google and WordPress use this information to keep track of how our website is used, to provide reports on the Website to Richard Gordon Kelly and to provide Richard Gordon Kelly with information about the effectiveness of their campaigns.
Google and WordPress may provide this information to third parties if Google and WordPress is legally obliged to do so, or insofar as these third parties process the information on behalf of Google and WordPress. Richard Gordon Kelly has no influence on this.
Richard Gordon Kelly does not allow Google and WordPress to use Analytics information obtained through Richard Gordon Kelly for other Google and WordPress services.
SEE, CUSTOMIZE OR REMOVAL DATA
You have the right to view, correct, or delete your personal data.
You are entitled to see copies of all personal data held by us and to amend, correct or delete such data. If you gave us your consent to use your data, e.g. so that we can send you marketing emails, you can withdraw your consent. You can send a request for access, correction, or deletion to email richardgordonkelly@gmail.com. Richard Gordon Kelly will respond to your request as soon as possible but within four weeks.
If Richard Gordon Kelly decides to change this privacy policy, the changes will be posted on this page.
CONTACT
Business address: Chaussee de Namur 54B, 1457, Nil St Vincent, Belgium
Registration number of the Trade Register Chamber of Commerce: BE0841.720.369
Telephone: +32 475222152
E-mail address: richardgordonkelly@gmail.com
Cookie Policy for Richard Kelly
This is the Cookie Policy for Richard Kelly, accessible from www.richardgordonkelly.com
What Are Cookies
As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the site’s functionality.
For more general information on cookies see the Wikipedia article on HTTP Cookies.
How We Use Cookies
We use cookies for a variety of reasons detailed below. Unfortunately, in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.
Disabling Cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore it is recommended that you do not disable cookies.
The Cookies We Set
- Site preferences cookies
In order to provide you with a great experience on this site, we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences, we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.
Third-Party Cookies
In some special cases, we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.
Google Analytics Cookies
- This site uses Google Analytics which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.
For more information on Google Analytics cookies, see the official Google Analytics page.
- We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; {List the social networks whose features you have integrated with your site?:12}, will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.
WordPress Cookies
Sites hosted on WordPress.com make use of cookies for a variety of different purposes. These include those that are ‘strictly necessary’ for technical reasons; those that enable a personalized experience for visitors and registered users; and those that allow the display of advertising from selected third party networks. Some of these cookies may be set when a page is loaded, or when a visitor takes a particular action, such as clicking the ‘like’ or ‘follow’ button on a post.
Many of the cookies we use are only set if a visitor is a registered WordPress.com user, whilst others are set for all visitors upon certain actions.
For more information on WordPress cookies, see the official WordPress page:- https://en.support.wordpress.com/cookies/
More Information
Hopefully, that has clarified things for you and as was previously mentioned if there is something that you aren’t sure whether you need or not it’s usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. This Cookies Policy was created with the help of the CookiePolicyGenerator.com
However, if you are still looking for more information then you can contact us through one of our preferred contact methods: Email: richardgordonkelly@gmail.com
Richard Gordon Kelly 